Add Daily Labor Timecards For Single Employee

To Access Daily Labor Timecard Form in Projects | Time And Expense Module

  1. Click the 'Projects' icon on the left menu.
  2. Select the Project in the 'Quick Select' section. This will then refresh the page and show the 'Current Project Home' page.
  3. On the 'Quick Links' tab, click the 'Time and Expenses' link under the 'Project Management and Field Staff' section. This will refresh the page and show the 'Time and Expenses Module Landing Page'.
  4. Navigate to the Lbr. Timecards row in the 'Stats' section.
  5. Click the 'Actions' button on the far right.
  6. Click 'Add Single Employee Timecards'.

To Access Daily Labor Timecard Form in HR Module

  1. Click the 'HR' icon on the left menu.
  2. Navigate to the Lbr. Timecards row in the 'Timecards Stats' section.
  3. Click the 'Actions' button on the far right.
  4. Click 'Add Single Employee Timecards'.

Data Entry Steps

  1. At the top of the form, select the Timecard Date. The default will be set to today.
  2. Select the Company (ie. Your Firm) and Employee.
  3. Navigate to Entry 1 column and select the Project and Prime Contract #.
  4. Optional: Select the CO or WO #.
  5. Optional: Select the Labor Code (aka Craft Code). This would be applicable if standard rates are setup per labor type and position such as for unions in the United States.
  6. Select the Payroll Item. Options are coming from either the Employee Profile or Labor Item form. The latter is only applicable if Labor Code is specified.
  7. Optional: Select the Workmens Comp Code. If none is specified, Sage Construction Management will do a lookup on the Project Job Cost Code table to see if there is a default code but this is done upon saving the timecard entry. For setting default codes, see Sage Construction Management Menu | Projects | Contract Admin | Job Cost Code listing.
  8. Select the Job Cost Code.
  9. Select the Billable Status. The default will be set to Billable but this field is only applicable for Cost Plus Prime Contracts since Labor Timecards can be imported into Prime Invoices.
  10. Enter the number of Hours.
  11. Optional: Enter the Mileage. This is for reference only and does not impact job costing.
  12. Optional: Enter Comments.
  13. Repeat steps 3-11 for other entries such as a different payroll item or job cost code. There can be up to five per submission.
  14. Click the 'Add' or 'Add and Close' button at the bottom.

Labor timecards will be initially marked pending and can be approved in the HR module.

Copying Entries for Next X Days

Entries can be copied by checking the 'Copy entry for next' option at the top of the form and entering the number of consecutive Days. Thus, the system will not take into account weekends or holidays.