Add Weekly Labor Timecards For Single Employee

To Access Weekly Labor Timecard Form in Projects | Time And Expense Module

  1. Click the 'Projects' icon on the left menu.
  2. Select the Project in the 'Quick Select' section. This will then refresh the page and show the 'Current Project Home' page.
  3. On the 'Quick Links' tab, click the 'Time and Expenses' link under the 'Project Management and Field Staff' section. This will refresh the page and show the 'Time and Expense Module Landing Page'.
  4. Navigate to the Lbr. Timecards row in the 'Stats' section.
  5. Click the 'Actions' button on the far right.
  6. Click 'Add Single Employee Weekly Timecards'.

To Access Weekly Labor Timecard Form in HR Module

  1. Click the 'HR' icon on the left menu.
  2. Navigate to the Lbr. Timecards row in the 'Timecards Stats' section.
  3. Click the 'Actions' button on the far right.
  4. Click 'Add Single Employee Weekly Timecards'.

Data Entry Steps

  1. At the top of the form, select any day of a particular week. The default will be set to today.
  2. Select the Company (ie. Your Firm) and Employee.
  3. Optional: Check 'Show Mileage' if travel miles need to be recorded. This is for reference only and does not affect job costing.
  4. Optional: Check 'Show Comments' if comments need to be added per entry.
  5. Navigate to Entry 1 row and select the Project and Prime Contract #.
  6. Optional: Select the CO or WO #.
  7. Optional: Select the Labor Code (aka Craft Code). This would be applicable if standard rates are setup per labor type and position such as for unions in the United States.
  8. Select the Payroll Item. Options are coming from either the Employee Profile or Labor Item form. The latter is only applicable if Labor Code is specified.
  9. Select the Job Cost Code.
  10. Select the Billable Status. The default will be set to Billable but this field is only applicable for Cost Plus Prime Contracts since Labor Timecards can be imported into Prime Invoices.
  11. Entry 1 Hours: Enter the number of Hours for each day of the week. The first day of the week (ie. Monday) can be set by Admins in Settings | Feature Settings | Time and Expense.
  12. Entry 1 Mileage: Enter the number of miles for each day of the week.
  13. Entry 1 Comments: Enter comments for each day of the week.
  14. Repeat steps 5-13 for other entries such as a different payroll item or job cost code.
  15. Click the 'Add' or 'Add and Close' button at the bottom.

Important Things To Know

  • Labor timecards will be initially marked pending and can be approved in the HR module.
  • Sage Construction Management will do a lookup on the Project Job Cost Code table to see if there is a default Workers Compensation Code but this is done upon saving. For setting default codes, see Sage Construction Management Menu | Projects | Contract Admin | Job Cost Code listing.