Add weekly labor timecards for a single employee

Access the weekly labor timecard form from the Project Home page

1. Go to Projects and select the project in the Quick Select section.
2. On the Project Home page, select Lbr. Timecards under the Time & Expenses section.
3. Select Actions > Add Single Employee Weekly Timecards.

   In the data entry form, the Week of, Company, Employee, Project, Prime Contract, and Billable Status fields are pre-filled for Entry 1 but can be modified.

Access the weekly labor timecard form from the Time & Expenses module

1. Go to the Time & Expenses module.
2. In the Timecard and Expense Stats section, select the three-dot menu icon and select Add Single Employee Timecards.

   In the data entry form, the Week of, Company, Employee, and Billable Status fields are pre-filled for Entry 1 but can be modified.

Add the labor timecard information

1. Optionally, in the Week of field select any day of a particular week.

2. By default, today's date is used as the value.

3. Optionally, change the Company and Employee.
4. Optionally, select the Show Mileage option if travel miles need to be recorded. This value is for reference only and does not affect job costing.
5. Optionally, select the Show Comments option if comments need to be added for each entry.
6. In the Entry 1 row, do the following:
   1. Select the Project and Prime Contract number.
   2. Optionally, select the CO or WO number.
   3. Optionally, select the Labor Code. This is applicable when standard rates are set up per labor type and position, such as for unions in the United States.
   4. Select the Payroll Item.The available options are based on the payroll items specified in the employee's profile. If a labor code is specified, the available options are from the labor Item form.
   5. Select the JCC.
   6. Select the Billable Status. By default, this field is set to Billable. This field is only applicable to Cost Plus prime contracts where labor timecards can be imported into prime invoices.
7. In the Entry 1 Hours row, enter the number of hours for each day of the week. Admins can specify the first day of the week in Settings > Feature Settings > Time and Expenses.
8. If the Show Mileage option is selected, in the Entry 1 Mileage row, enter the number of miles for each day of the week.
9. If the Show Comments option is selected, in the Entry 1 Comments row, enter comments for each day of the week.
10. Repeat steps 6 to 9 for other entries, such as a different payroll item or job cost code.
11. Select Add & New or Add & Close.

Labor timecards are initially marked as pending and can then be approved in the Time & Expenses module.

Sage Construction Management uses the default workers compensation code specified in the project's job cost code listing when saving the timecard entry. To set the default workers compensation codes, go to Project Home > Job Cost Code.