Add Subcontract Invoice Wizard - Cost Plus with or without GMP

Initiate Add Sub Invoice Wizard

  1. Expand the Main Menu by clicking the three horizontal bars symbol shown in the left corner.
  2. Expand the Projects section.
  3. Click Procurement.
  4. Select the Project in the popup form if prompted.
  5. Navigate to the Sub Invoices row in the Stats section.
  6. Click the 'Actions' button on the far right.
  7. Click 'Add Manually' option from the drop-down menu.

Add Sub Invoice Wizard - Step 1

  1. In the data entry form, the Project # should be selected already but can be changed.
  2. Select the Prime Contract Information:
    • Required: Prime Contract #
    • Optional: CO # or WO # Reference
    • Optional: Prime Contract Contact (ex. Project Manager)
    • Required: Prime Contract Address Type (Typically, this is Company Billing Address.)
  3. Select the Subcontract Information:
    • Required: Subcontract #
    • Optional: Subcontract Contact
    • Required: Sub Address Type (Typically, this is Company Billing Address.)
  4. Select or enter the Subcontract Invoice Information:
    • Required: Order # (This will determine previous invoice amounts.)
    • Required: Invoice # (This is the invoice number on the actual vendor's bill.)
    • Required: Issue Date
    • Optional: Terms (Selecting a Term should auto calculate Payment Due Date depending on the text format.)
    • Optional: Payment Due Date
    • Required: Billable Status (This is only applicable for cost plust Prime Contracts where expenses are imported into a Prime Invoice.)
      • Billable: Expense can be imported into Prime Contract Invoice.
      • Unbillable: Expense cannot be imported into Prime Contract Invoice.
      • On Hold: Unclear at this time if expense can be passed on to the customer.
    • Optional: Approved (Checked = Approved, Unchecked = Pending (Default), Recommendation: Leave the Approved field unchecked until the Sub Invoice has been completed.)
    • Required: Work Retainage % (10% = 10, Default percentage can be set in the Subcontract.)
  5. Click 'Save and Next'. This will redirect to the Sub Invoice Details form.

Add Cost Plus Invoice Items - Step 2

  1. Click 'View Invoice Details - Billed Item' link under the Invoice Details section.
  2. Click the 'Add' button shown above the grid to the right.
  3. Enter the Item # (sort order), Item Description, Quantity, Unit of Measure, Unit Price.
  4. Select the Job Cost Code.
  5. Optional: Select the Tax Code.
  6. Select Invoice Item Type: Labor, Other, or Reimbursables.
  7. Optional: Enter the Manufacturer, Part # and UPC information.
  8. Click the 'Save' or 'Save and New' button at the bottom.