Insert a mail merge field in Microsoft Word

Before you begin

Review the list of available mail merge fields for the template.

Insert a mail merge field

1. Open the template in Microsoft Word.
2. Right click the + symbol in left corner of the mail merge table and select Table Properties.
3. Make note of the table preferred width and select OK.

   When you add a new column, the table width increases and needs to be re-adjusted.

4. Place the cursor in the table and select Table Layout > Insert Column Left or Insert Column Right as needed in the Microsoft Word ribbon.
5. Enter the column heading in the top row of the table.
6. Place the cursor in the second row of the new column and select Insert > Quick Parts > Field in the Microsoft Word ribbon.
7. In the popup, select Mail Merge in the Category dropdown.
8. Select MergeField in the Field names section and enter the mail merge field name in the Field name field.
9. Select OK.
10. Right click the + symbol in left corner of the mail merge table, select Table Properties, and adjust the table preferred width to the original value.
11. Select OK.