Job cost code linking sync preferences for Accounts Payable

Default AP service item

Accounts payable transactions in Sage Construction Management, such as bills, sub invoices, and miscellaneous expenses, must reference a job cost code whereas expense entries in QuickBooks Online require a service item. Thus, to export expenses from Sage Construction Management to QuickBooks Online rules need to be established on how the job cost code must be replaced with the appropriate service item. The Default AP Item serves as a fallback during auto-linking when matching by cost code or description, or when replacing cost codes with a single service item.

It's recommended to set the Default AP Item to the unclassified item, for example, 00CCUnc.

Job cost code linking options

Options	Description
Link all Sage Construction Management JCCs to a single AP Item	All Sage Construction Management bill, sub invoice, and miscellaneous expense items will reference the default AP service item referenced above.
Link AP Item based on resource type (M, L, E, S and O)	In Sage Construction Management there are five built-in resources: Material (M), Labor (L), Equipment (E), Subcontractor (S), and Other (O). When Sage Construction Management sub invoices are exported to QuickBooks Online, the Subcontractor (S) reference will be used. When exporting Sage Construction Management bills and miscellaneous expenses, the mapping will be dependent on the item's resource reference.
Auto Link AP Item based on the Project Number (exact match only)	If service items in QuickBooks Online reflect projects, then Sage Construction Management job cost codes can be linked automatically using the project number as the criteria. For example, if there are 20 projects in Sage Construction Management then there will be the same number of service items. The service item's name will be the project number not title. In cases where there's no match upon export, the default AP service item referenced above will be used.
Link AP Items to a specific Project Classification	Project classifications can be set up in Sage Construction Management to categorize leads and projects. For example, a classification system titled Project Type could be created with options such as Custom Home, Apartment, School, Lab, or Retail Facility. Each lead or project will then reference one of these options. If service items in QuickBooks are set up in a similar manner, then this option must be used to set the appropriate item.
Auto Link AP Item based on the Job Cost Code (exact match only)	If services items in QuickBooks Online reflect cost codes, then Sage Construction Management job cost codes can be linked automatically using the code/name as the criteria. Specifically: The job cost code is matched first. If the job cost code is not found, AccountingLink looks at the internal division code to find a match. If the internal division code is not found, the AccountingLink will use the default AP item. This is the recommended setting.
Auto Link AP Item based on the Job Cost Code Description (exact match only)	Similar to the option above but the cost code description will be used as the criteria. Specifically: The job cost code description is matched first. If the job cost code description is not found, AccountingLink looks at the internal division code description to find a match. If the internal division code description is not found, the AccountingLink will use the default AP item.