Update the original cost budget for a prime contract

Before you begin

• Original cost budgets cannot be added or modified when the workflow is turned on under the following conditions:

  • A workflow rule applies and the workflow has been initiated.

  • A workflow rule applies and the transaction has already been approved.

  To update the original cost budgets in these cases, the workflow rule must be abandoned first.

• When no workflow exists and auto‑lock is turned on, Admins can unlock a posted, marked as posted, or partially posted contract and then add or edit the original cost budget.

Open the original cost budgets

1. Go to Projects and select the appropriate project in the Quick Select section.
2. On the Project Home page, select Prime Contracts in the Client Contract Admin section.
3. On the Prime Contracts page, select a contract number from the list.
4. In the Original Prime Contract Budgets section, select Cost Budgets.

Update the original cost budgets

1. Select Edit.

2. For each cost code that you want to update, enter the new amount in one or more resource fields.

   Cost budgets are divided by resource type: Material (M), Labor (L), Equipment (E), Subcontract (S), and Other (O). These amounts must exclude profit and will be compared against actual costs from transactions such as purchase orders, subcontracts, and timecards.

3. Select Save.

Next step: Review the subtotals at the bottom of the table.

Import job cost codes in the cost budgets

1. Select Add / Import Items > Import Job Cost Code.
2. Optionally, enter text in the Search field to filter the results.
3. Select the checkbox next to each cost code that you want to import.
4. Select Add or Add & Close.