Add a Cost-Plus Prime Contract Invoice

You can add cost-plus prime contract invoices with or without a guaranteed maximum price (GMP).

Start the Add Prime Contract Invoice Wizard:

  1. Click Projects on the left menu.
  2. Select the Project in the Quick Select section.
  3. On the Project menu, click Prime Invoices.
  4. Click the Actions button on the far right.
  5. Click Add Manually option from the drop-down menu.

Follow the steps in the wizard to add the prime contract.

Step 1:

  1. The Project # is selected, but it can be changed.
  2. Select the Prime Contract. This will automatically populate the Client and Contract Company fields.
  3. Enter the Client Contact and Address Information:
    • Optional: Client Contact
    • Required: Client Address Type (Typically, this is Company Billing Address.)
  4. Enter the Contractor Contact and Address Information:
    • Optional: Contractor Contact
    • Required: Contractor Address Type (Typically, this is Company Billing Address.)
  5. Enter the Prime Contract Invoice Information:
    • Required: Order # (This will determine previous invoice amounts.)
    • Required: Invoice # (This defaults to the next invoice number based on existing records and the default format.)
    • Required: Issue Date
    • Optional: Terms (Selecting a Term should auto calculate Payment Due Date depending on the text format.)
    • Optional: Payment Due Date
    • Optional: Approved (Checked = Approved, Unchecked = Pending (Default))
      Recommendation: Leave the Approved field unchecked until the Prime Invoice has been completed.
    • Required: Work Retainage % (10% = 10, Default percentage can be set in the Prime Contract.)
  6. Click Save and Next.

Step 2:

To make it as efficient as possible for data entry, Sage Construction Management offers four options to add invoice details for cost plus contracts.

  1. Select the invoice method.
    • Option A: Import Actual Expenses and Timecards With Markup Option For Transaction Type (ex. Bills, Sub Invoices, Labor Timecards etc.)
    • Option B: Import Actual Expenses and Timecards With Markup Option For Resource Type (ex. Materials, Labor, Equipment, Sub and Other)
    • Option C: Import Actual Expenses and Timecards Individually
    • Option D: Invoice Retainage Only
  2. Click Next.

Step 3:

Select a link below to continue creating the invoice.