Add an invoice for a cost-plus contract and import expenses and timecards with a markup option for transaction types

These steps describe adding an invoice for a cost-plus contract. You'll import the actual expenses and timecards with a markup option for transaction types.

Before you begin

Refer to Add a Cost-Plus Prime Contract Invoice. This article describes option A under step 3.

Import expense and timecard transactions

  1. Navigate to the Step 1. Select Transaction Cutoff Date section.
  2. Select the From and To Date. The To Date must be less than or equal to the Prime Invoices Issue Date.
  3. Click the Apply button to calculate the number of transactions and subtotal amounts for each type of transaction, which is shown in the Step 2 section.
  4. Navigate to the Step 2. Select Transactions To Be Imported and Set Line Item Markups section.
  5. Select the type of transactions to be imported by clicking the Import checkbox.
  6. Optional: Enter Transaction Type Markup Percentage (10% = 10). The Potential Invoice Import Subtotal will be updated automatically based on the percentage entered.
  7. Navigate to the Step 3. Tag Related Linked Files section.
  8. Files uploaded to expense and timecard transactions, such as a vendor invoice PDFs, can also be linked to the prime invoice. Click the checkbox under this section to link these files.
  9. Click Add and Next to import expenses, timecards, and transaction markups.

Important Things To Know:

  • Expenses and timecards must meet the following criteria to be imported.
    • Not referenced on a prior Prime Invoice
    • Expense Issue and Status Date ≤ Prime Invoices Issue Date
    • Timecard Date ≤ Prime Invoices Issue Date
    • Status = Approved
    • Billable Status = Billable
    • Expense or Timecard Billable Amount > 0
  • The imported transaction items invoice amount is as follows.
    • Bills: Line Item Subtotal * (1 + Transaction Type Markup %)
    • Sub Invoices: Cost Code Current Gross Amount * (1 + Transaction Type Markup %)
    • Misc. Expenses: Expense Subtotal * (1 + Transaction Type Markup %)
    • Labor Timecards: Timecard Billable Amount * (1 + Transaction Type Markup %)
    • Equipment Timecards: Timecard Billable Amount * (1 + Transaction Type Markup %)

Import default prime invoice markups

Import the markups that were established in the prime contract.

  1. Optional: Check the Import field if Default Prime Invoice Markups are to be added to the current Prime Invoice.
  2. Click Skip or Save and Next.

For more information, see Adding Default Cost Plus Prime Invoice Markups.