Add an invoice for a fixed-lump-sum prime contract

Start the wizard

  1. Click the Projects icon on the left menu.
  2. Select the Project in the Quick Select section.
  3. On the Project menu, click Prime Invoices.
  4. Click the Actions button on the far right.
  5. Click Add Manually option from the drop-down menu.

Step 1

  1. In the data entry form, the Project # should be selected already but can be changed.
  2. Select the Prime Contract. This will automatically populate the Client and Contract Company fields below.
  3. Select the Client Contact and Address Information:
    • Optional: Client Contact
    • Required: Client Address Type (Typically, this is Company Billing Address.)
  4. Select the Contractor Contact and Address Information:
    • Optional: Contractor Contact
    • Required: Contractor Address Type (Typically, this is Company Billing Address.)
  5. Select or enter the Prime Contract Invoice Information:
    • Required: Order # (This will determine previous invoice amounts.)
    • Required: Invoice # (This defaults to the next invoice number based on existing records and the default format.)
    • Required: Issue Date
    • Optional: Terms (Selecting a Term should auto calculate Payment Due Date depending on the text format.)
    • Optional: Payment Due Date
    • Optional: Approved (Checked = Approved, Unchecked = Pending (Default))
      Recommendation: Leave the Approved field unchecked until the Prime Invoice has been completed.
    • Required: Work and Stored Retainage % (10% = 10, Default percentages can be set in the Prime Contract.)
  6. Click Save and Next

Step 2

To make it as efficient as possible for data entry, Sage Construction Management offers three options to add invoice details for fixed lump sum contracts.

  1. Select the invoice method.
    • Option A: Enter Invoice Amounts For Original Contract and CO Line Items In Separate Steps
    • Option B: Enter Invoice Amount Per Job Cost Code for Unbilled Original Contract and CO Line Items
    • Option C: Invoice Retainage Only
  2. Click Next.

Step 3

Select an option below depending on the invoice method selected in step 2.