Implementation Plan - Project Financials - 03 - Procurement - Bills and sub invoices
Important things to know
- POs eventually get converted to Bills using the PO to Bill Wizard when materials and/or equipment are provided to the job and suppliers have submitted an invoice.
- Bills can also be entered without a PO such as material purchases using a credit card.
- Sub Invoices are created for Subcontracts and SCOs (optional) when materials and services are provided to the job by subcontractors.
- Bills and Sub Invoices can be entered by Suppliers and Subcontractors respectively via the TeamLink Portal using Authentication Method 2.
- Bills and Sub Invoices can be exported to the accounting system such as Intuit QuickBooks, Sage 50 Canada and Xero using a AccountingLink utility.
- Project Financial Analytics | Transaction Categorizations: More Info
- A copy of the supplier and sub invoice (PDF) is usually uploaded to the Linked Files section on the form after the transaction has been created. This is also applicable to the TeamLink Portal.
03.1 - Procurement settings, bills, and sub invoices
| Step | Task description | Help topic | Training videos | Application form |
|---|---|---|---|---|
| 1 |
Review the bill settings in Settings ( ) > Feature Settings > Procurement
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View | Not available | Listing |
| 2 | Go to Projects and select the appropriate project from the list. |
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Not available |
Form |
| 3 | On the Project Home page, select Bills in the Procurement section. |
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Not available |
| 4 | Optionally, add bills from POs. | View | Not available | Form |
| 5 | Optionally, add bills not associated with a PO (for example, material purchase using a credit card). | View | Not available | Form |
| 6 | Optionally, add Fixed Lump Sum sub invoices. | View | Not available | Form |
| Optionally, add Cost Plus sub invoices. | View | Not available | ||
| Optionally, add Unit Price sub invoices. | View | Not available |