Track time for subcontractors and consultants

When tracking time for subs and consultants, it is important that costs are not duplicated through Labor Timecards and Bills/Sub Invoices. To avoid this issue, payroll item cost and billing rates should be set to zero (0) for vendor employees that will be tracked. The actual labor costs would then be incurred when a Bill or Sub Invoice is entered. The timecard log reports can be used to verify hours on the actual vendor's invoice.

When tracking time for subcontractors and consultants, avoid duplicating costs across labor timecards and bills or subcontract invoices. To prevent this, set the payroll item cost and billing rates for vendor employees to zero (0). Actual labor costs must be recorded when entering a bill or subcontract invoice. You can use the timecard log reports to verify hours against the vendor’s invoice.

Complete the following setup before entering vendor labor timecards:

1. Update the vendor profile

   Select the Track Time checkbox in the vendor’s profile.

2. Create payroll items

   Set up payroll items in Settings () > Feature Settings > Time & Expenses. For example, Straight Time, Overtime.

3. Configure vendor employees

   1. Ensure vendor employees are created.

   2. Assign the payroll items created in Step 2.

   3. Set both cost and bill rates for these items to 0.