Purchase order change orders (PO CO) overview

You can use the PO CO feature in the Procurement section of projects to create change orders for approved purchase orders (POs). The PO CO feature in Sage Construction Management serves as a control mechanism that enables flexible, transparent, and accountable procurement management within dynamic construction environments.

About PO COs

• A change in a PO can occur due to several reasons, including the following:

  • Design modifications, unforeseen site conditions, or client requests.

  • Fluctuation to the budget due to price changes, material substitutions, or vendor negotiations.

  • Vendors requiring formal documentation to confirm changes in material specifications, delivery schedules, or payment terms.

  • Construction projects requiring thorough documentation for compliance, billing, and dispute resolution.

• Each PO CO in Sage Construction Management applies to one PO only, which must be already approved.

• In a PO CO you can change the quantity of an existing PO item or add a new item. You cannot change any other fields.

• The PO to Bill Wizard analyzes if PO COs exists for a PO and displays a column for the original quantity, the change quantity, and the revised quantity.

Before you begin

• Specify the PO CO numbering in Settings > Company Settings > Numbering.
• Optionally, specify PO CO types to categorize PO COs.

Create PO COs

• Create a PO CO manually.
• Create a PO CO from an approved PO.

Edit a PO CO

• Edit a PO CO header information.
• Edit existing PO CO items.
• Add or import PO CO line items to a PO CO.