Add or import vendor items to an RFP package

Open the RFP package details

1. Go to Projects and select the appropriate project in the Quick Select section.
2. On the Project Home page, select RFPs under the Procurement section.
3. Select the RFP package number from the list.

Add items for all bidders manually

1. In the Bidders section, select Add / Import Items > Add Manually.
2. Enter the Item Description and Quantity.

3. Optionally, enter the Units.

   The unit price will be provided by the vendor in the TeamLink Portal.
4. Optionally, enter the Manufacturer, Manufacturer Part #, and UPC in the Manufacturer Information section.
5. Optionally, enter Comments as needed.
6. Select Save or Save & New.

The item will be copied to each vendor listed in the Bidders section. To prevent duplicates, Sage Construction Management verify the item description before copying.

Import items for all bidders

1. In the Bidders section, select Add / Import Items.
2. Select one of the following options:
   Import labor items from the cost database

   1. Select Import Labor Items.
   2. In the Filter Information section, select one of the following Rates To Import:
      • Hr. Bill Rate
      • Hr. Cost Rate
      • Daily Bill Rate
      • Daily Cost Rate

      The daily rate equals the hourly rate multiplied by 8.

   3. Optionally, enter text in the Search field to filter the results.
   4. Select the checkbox next to each labor item that you want to import.
   5. Based on the selected rate, enter either hours or days in the Quantity field.
   6. Optionally, select a Cost Code for each item being imported.

   7. Select the Default Cost Code to use when an imported item does not have one specified.

   8. Select Add or Add & Close.
   Import equipment items from the cost database

   1. Select Import Equipment Items.
   2. In the Filter Information section, select one of the following Rates To Import:
      • Hr. Bill Rate
      • Hr. Cost Rate
      • Daily Bill Rate

        The daily rate equals the hourly rate multiplied by 8.

      • Daily Cost Rate
      • Project Hr. Bill Rate
      • Project Hr. Cost Rate
      • Project Daily Bill Rate
      • Project Daily Cost Rate
      • Rental Daily Rate
      • Rental Weekly Rate
      • Rental Monthly Rate
   3. Optionally, enter text in the Search field to filter the results.
   4. Select the checkbox next to each equipment item that you want to import.
   5. Based on the selected rate, enter either hours or days in the Quantity field.
   6. Optionally, select a Cost Code for each item being imported.

   7. Select the Default Cost Code to use when an imported item does not have one specified.

   8. Select Add or Add & Close.
   Import work items from the cost database

   1. Select Import Work Items.
   2. In the Filter Information section, do the following:
      1. Select Text Search or a classification system from the Filter Type dropdown.

      2. If you selected a classification system, select the lookup icon () next to the Filter field to select a classification code to filter the results. Otherwise, enter text in the field.

      3. Select one of the following Rates To Import:
         • Total Cost Rate
         • Total Sell Rate

           For example, the proposal rate.

         • M Cost Rate
         • M Sell Rate
         • L Base Cost Rate
         • L Cost Rate

           For example, the base rate plus the burden cost rate.

         • L Sell Rate
         • E Base Cost Rate
         • E Cost Rate

           For example, the base rate plus the burden cost rate.

         • E Sell Rate
         • S Cost Rate
         • S Sell Rate
         • O Cost Rate
         • O Sell Rate
      4. Select Filter.
   3. Select the checkbox next to each work item that you want to import.
   4. For each selected item, enter the Quantity.
   5. Optionally, select a Cost Code for each item being imported.

   6. Select the Default Cost Code to use when an imported item does not have one specified.

   7. Select Add or Add & Close.
   Import estimate items

   1. Select Import Estimate Items.
   2. In the Filter & Rate Information section, do the following:
      1. Select the Estimate number from the dropdown.

      2. Optionally, select the lookup icon () next to the Estimate Cost Code field to select a cost code to filter the results.

      3. Select Filter.
      4. Optionally, select the Exclude Estimate Items tagged in an RFP Package checkbox.
         Awarded RFP packages can be automatically converted into purchase orders (POs) and subcontracts. For this reason, it’s recommended to exclude estimate items that are tagged in awarded RFP packages to avoid duplication
   3. Optionally, enter text in the Search field to filter the results.
   4. Select the checkbox next to each estimate item that you want to import.
   5. Optionally, update the Quantity for each selected item as needed.
   6. Optionally, update the Cost Code for each item being imported.

   7. Select the Default Cost Code to use when an imported item does not have one specified.

   8. Select Add or Add & Close.
   Import estimate items grouped and summed by code, description, and unit of measure

   1. Select Import Estimate Items Summary.
   2. In the Filter & Rate Information section, select the Estimate number from the dropdown.
   3. Optionally, enter text in the Search field to filter the results.
   4. Select the checkbox next to each item that you want to import.

      Items are grouped and summed based on item code, description, and unit of measure. Because quantities reflect the entire estimate, filtering by cost code is not applicable.

   5. Optionally, update the Quantity for each selected item, if needed.
   6. Optionally, select the Cost Code for each item being imported.

   7. Select the Default Cost Code to use when an imported item does not have one specified.

   8. Select Add or Add & Close.
   Import anticipated costs

   1. Select Import Anticipated Costs.
   2. Select the checkbox next to each item that you want to import.
   3. Optionally, update the Quantity for each selected item, if needed.
   4. Select Add or Add & Close.

Import bidder items using a Microsoft Excel file

1. Prepare the Microsoft Excel file with the items to be imported.
2. In the Bidders section, select Add / Import Items > Import from Excel.
3. Select Choose File to find and upload the Microsoft Excel file with the items to be imported.

Import items from competing vendors

1. In the Bidders section, select the company name from the list.

2. In the Bidder Items section, select Add / Import Items > Import Competing Vendor Items.

3. Select the competing Vendor from the dropdown.

4. Select one or more items from the list.

5. Select Add & Close.