Update the original prime contract items and amounts
Before you begin
Original contract amount items cannot be added or modified under the following conditions:
- The workflow is enabled, an approval rule applies, and the workflow has been initiated.
- The workflow is enabled, an approval rule applies, and the transaction has been approved.
- Prime invoices exist for the contract and the Do not allow Prime Contracts or Change Orders to be modified after Prime Invoices have been created in Settings > Feature Settings > Contract Admin is selected.
Add the original contract amount items manually
- Open an existing prime contract.
- Depending on the type of contract, select one of the following links in the Original Prime Contract Budgets section:
- If the contract type is Fixed Lump Sum, select Contract Amount (aka Schedule of Values).
- If the contract type is Cost Plus With GMP, select Guaranteed Maximum Price (GMP).
- If the contract type is Unit Price, select Unit Price Items.
- Select Add / Import Items > Add Manually.
- For each item, do the following:
- Enter the Item #, Item Description, Quantity, Units of measure, and Unit Price.
For unit price contracts, the quantity represents the estimated project quantity.
The item number is used for sorting.
- Select the Cost Code.
- Optionally, select the Tax Code.
If no tax code is specified for an item, the default tax code specified in the Default Line Item Values section is used.
- Enter the Item #, Item Description, Quantity, Units of measure, and Unit Price.
- Select Save.
Edit original contract amount items
- Open an existing prime contract.
- Depending on the type of contract, select one of the following links in the Original Prime Contract Budgets section:
- If the contract type is Fixed Lump Sum, select Contract Amount (aka Schedule of Values).
- If the contract type is Cost Plus With GMP, select Guaranteed Maximum Price (GMP).
- If the contract type is Unit Price, select Unit Price Items.
- Select Edit.
- Update the information as needed.
- Select Save.
Import original contract amount items
- Import labor items from the cost database.
- Import equipment items from the cost database.
- Import work items from the cost database.
- Import estimate items.
- Import estimate items grouped and summed by code, description, and unit of measure.
- Import anticipated costs.
- Import job cost codes as line items.
- Import items using a Microsoft Excel file.