Job Cost Codes Overview

Job Cost Codes are used to track project financials in the project management phase. Job cost codes are also required when entering transaction details, such as in change order line items, miscellaneous expenses, timecards, and so forth).

You can add job cost codes at any time, but we recommend adding them at the project setup phase.

Important Things To Know

  • Sort order is a numeric field and determines how the codes will be listed. This can be reset globally for the project by selecting all codes and then clicking the Select Bulk Action button shown above the grid.
  • Cost code is a text field and not numeric. Thus, 01100 would be sorted differently then 1100.
  • Sage Construction Management has five built-in resource types: Materials (M), Labor (L), Equipment (E), Sub (S), and Other (O). Thus, the code field does not need to include a resource identifier.
    Correct: 03300
    Incorrect: 03300-M, 03300-L
  • If the Prime Contract is fixed lump sum or cost plus, the job cost codes's Quantity and Units are typically set to 1 LS respectively. For unit price contracts, there should be a job cost code for each bid or unit price item and the quantity and units set to the estimated project amount.
  • Internal Grouping Fields are not shown by default unless added to the grid. To add these fields, click the Gear Icon shown at the top right of the listing.
  • Contract Amount, Cost and Hour Budgets are setup in the Prime Contract, not the Jjob cost codes table.
  • Cost codes are project specific. Thus, codes can be different from project to project (eg. custom home, concrete parking structure, bridge etc.).
  • When integrating with an accounting system, the Cost Code or Internal Division (see below) usually matches one of the Service Items. See link below for more details on how cost codes are used per department (eg. estimating, project management, accounting).
    Master Cost Codes Overview

Options to Create Job Cost Codes

Recommended:

The option listed below has an advantage over the alternative methods since it can create Job Cost Codes and Prime Contract Budgets.

Alternative Methods:

Related Help Topics