Equipment timecards overview

For contractors with intensive equipment tracking needs, Sage Construction Management provides a comprehensive solution to document both owned and rented equipment, and monitor its usage.

The Equipment Timecard feature enables contractors to enter daily or weekly time reports for each piece of equipment. Equipment utilization reports are also available, offering detailed insights by project, contract, and job cost code.

  • If you enter timecards for rented equipment, set run, idle, and down time rates to zero (0) or the fuel consumption rate to avoid duplicate vendor costs.

  • Equipment timecards appear in project analytics under the Committed Cost and Cost To Date columns.
  • To import equipment timecards into a Cost Plus prime invoice, the following criteria must be met:
    • The Status must be set to Approved.
    • The Billable Status must be set to Billable.
    • The Billable Total must be greater than zero (0).
    • The timecard date must be earlier than the Issue Date of the prime invoice.
  • Ensure that equipment items are set up in the Estimating module.
  • Ensure that the prime contract that will be referenced on the timecard is Approved with a Status Date.
  • Review the available job cost codes for the project, as they're required when entering equipment timecards.

Create equipment timecards

Other functions

Posted May 13, 2026 © 2026 The Sage Group plc or its affiliates ("Sage") or its licensors. All trademarks mentioned are the property of their respective owners. Use of non-Sage trademarks is not an endorsement of any person or product.