Equipment timecards overview

For contractors with intensive equipment tracking needs, Sage Construction Management provides a comprehensive solution to document both owned and rented equipment, as well as monitor its usage.

The Equipment Timecard feature enables contractors to enter daily or weekly time reports for each piece of equipment. Equipment utilization reports are also available, offering detailed insights by project, contract, and job cost code.

About equipment timecards

• If you enter timecards for rented equipment, their run time, idle time, and down time cost rates must be set either to zero (0) or to the fuel consumption cost rate to avoid duplicate costs with the rental equipment vendor's bill.
• Equipment timecards appear in project analytics under the Committed Cost and Cost To Date columns.
• To import equipment timecards into a Cost Plus prime invoice, the following criteria must be met:
  • The Status must be set to Approved.
  • The Billable Status must be set to Billable.
  • The Billable Total must be greater than zero (0).
  • The timecard date must be earlier than the Issue Date of the prime invoice.

Before you begin

• Ensure that equipment items are set up in the Estimating module.
• Ensure that the prime contract that will be referenced on the timecard is Approved and has a Status Date.
• Review the available job cost codes for the project, as they are required when entering equipment timecards.

Create equipment timecards

• Add daily equipment timecards.
• Create equipment timecards while entering crew timecards.
• Import equipment timecards using a Microsoft Excel file.

Other functions

• Update equipment timecards in bulk.